Funding criteria:

• The article is published in a Gold Open Access journal
• The author is affiliated with LMU at the time of publication, acts as the corresponding author for the publication, and has listed LMU as their affiliation in the publication
• The publisher’s invoice is addressed to LMU
• The article appears in a scientific journal with a review process (e.g. peer review, community peer review or post-publication peer review) to ensure high scientific quality
• The principles of good scientific practice have been adhered to
• The publication is accompanied by a licence ensuring legally compliant re-use. The Creative Commons CC BY licence is recommended
• The grant will be paid exclusively to an LMU-Anordnungsstelle or an account held by the LMU Hospital. Transfers to private or third-party accounts are not permitted

Not eligible for funding:

• Articles in subscription-based journals (including hybrid open-access journals)
• Conference papers
• Individual articles in edited volumes
• Delayed open access or retrospective open access
• Non-research articles (e.g. editorials, book reviews, letters, reports, opinions)
• Publications in mirror journals
• Submission charges, page charges, colour charges or similar fees
• Administrative fees associated with a publication

Please note:

For publications from the following publishers, eligibility is checked before the invoice is issued. In these cases, it is generally not necessary to submit an application via the LMU Open Access Fund:

• Copernicus Publications
• Elsevier
• Frontiers Media
• Springer Nature
• Taylor & Francis
• Wiley

However, some journals from these publishers are not covered by the relevant agreements. In such cases, you will receive the invoice directly from the publisher and not via the University Library. For articles in these journals, you can apply for a grant via the LMU Open Access Fund platform.

• Funding applications may be submitted for monographs and edited volumes that have not yet been published. It is recommended that you make contact prior to publication and before concluding a contract with the publisher. If an application is submitted after publication, the full funding amount may not be granted
• The author or editor must be affiliated with LMU at the time of the planned publication
• Funding is provided regardless of department or discipline. Funding is allocated on a ‘first come, first served’ basis and is subject to the availability of funds in the LMU Open Access Fund, there is no entitlement to funding
• The monograph is published by an academic publisher or an institution that carries out and documents a professionally recognised quality review process prior to publication
• The principles of good academic practice have been adhered to in the publication
• Theses are only eligible for funding if they were produced as part of a research project funded by the DFG
• Only publications that appear simultaneously with or prior to the print edition are eligible for funding. Access to them must be free and publicly available, without financial, legal or technical barriers. Delayed Open Access is excluded from funding
• For monographs and edited volumes that are also published in print form, a detailed publisher’s invoice must be submitted. In this, the publisher must list separately which costs are estimated by the publisher for the print edition and which for the Open Access version. Costs for the print edition are excluded from Open Access funding
• The publication must be licensed in a way that allows for legally compliant re-use; in accordance with the Berlin Declaration, Creative Commons licenses CC BY 4.0 or CC BY-SA 4.0 are recommended. The licence must be stated in the imprint and stored in the file in a machine-readable format
• Funding may be provided from several publication funds (complementary), but must not exceed a total of €5,000 per book. Double funding is excluded. Other sources of funding must be specified in the application
• The publisher’s invoice is addressed to LMU
• Funding will be paid, without exception, into an LMU or the University Hospital account or Anordnungsstelle (accounts unit). Transfers to private or third-party accounts are not permitted

• If you are applying for funding for a monograph or edited volume, please contact open-access@ub.uni-muenchen.de, before your publication is released, so that we can clarify the funding options at an early stage

Not eligible for funding:

• Administrative fees associated with a publication
• Submission charges, page charges, colour charges, etc.
• Conference proceedings, if the publication is funded by other means (e.g. through admission fees, membership fees)
• Theses that were not produced as part of a DFG-funded research project
• Delayed Open Access: publications that are only made publicly available after a printed version has been published

1. To apply for a grant for a publication you must register once on the LMU Open Access Fund platform. You will then receive an email containing a link you can use to confirm your account. You can then log in immediately.

2. After logging in, click on New request (via DOI import) if you have a DOI for your publication. Enter the DOI in the format "10.12345678", omitting the prefix https://doi.org/. The bibliographical data will then be filled in automatically. If no DOI is available for your publication you can enter the bibliographical metadata yourself by clicking on New request (manual entry).

3. Under the item Doc-Type select the appropriate publication type, either Article or Book.

4. Click on Next, or alternatively on the tab Invoice & Publication. Upload the article or book text (publisher's version) and the publisher's invoice. The application cannot be processed without these documents.

5. Click on Next, or alternatively on the tab Metadata. Please make sure you fill in all the fields marked with an asterisk. If no DOI has been assigned to your publication, completion of the field "Official URL" is mandatory.

6. Click on Next or alternatively on the tab Costs. Please fill in all fields marked with an asterisk.

   a. The following information is essential for booking the grant (Article LMU):

   • Anordnungsstellennummer
   • Kostenstelle
   • 1. Kontoebene
   • Empfänger

   Please ask the management of your department or faculty for these account details if you do not know them. Without this account information, it is not possible to book the funding grant.

   b. LMU Hospital:

   If you are employed at the hospital, Article (LMU Hospital), and the grant is to be paid into an account of the hospital, please enter the finance number (Finanzstelle) or cost number (Kostenstelle) to which the grant is to be paid. Please note that a transfer is only possible to an account of the LMU Hospital without exception.

   • Finanzstelle bzw. Kostenstelle

7. Click on Next, or alternatively on the tab Organisation. Enter the LMU faculty or department to which you belong.

8. Click on Next, or alternatively on the tab Submit. You will be shown a rights declaration allowing you to grant the University Library the right to store your publication and make it publicly available. Clicking on Send document to the University Library means you agree to grant this permission.

9. You can pause the process of entering your data at any time by clicking on Save and Return. The data you have already entered will be saved. The University Library will check your funding eligibility and inform you by email within approx. 3 working days whether your grant application can be approved.